Prepared for JM Glass Solutions

Quote faster.
Grow easier.

A quoting system built around how your glass business actually works. Less time on price lists, more time on site.

The Problem
Where the time goes
Quoting is one of those things that just eats hours. Here's what it looks like right now.
Hours
spent on every large quote
Going through 10+ pages of price lists, calculating square metres, polishing, cutout holes, hardware quantities. All written out as a long math equation, then added up manually.
$66,000+
for an admin hire
Annual cost of bringing someone on to help with quoting. Salary, super, training. And they'd still need a system to work from.
1,848
items in the price list
17 product categories across glass types, hardware, processing, showers, balustrades, splashbacks, labour, and consumables. All living in spreadsheets and in your head.
0
documented systems
No quoting process, no pricing calculator, no structured system. Hard to bring someone in to help when there's nothing to hand them.
The Shift
Two ways to solve it
You could hire someone, or you could build a system. Here's how they compare.
Hiring an admin

$66,000+ per year

  • $5,000 - $6,000/month salary plus super
  • Takes time to train up
  • Still needs a system to work from
  • Sick days, leave, turnover
  • Pricing knowledge still lives in your head
  • Invoicing still manual
  • No automated follow-ups or reminders
  • Need to hire again to scale further
Building a system

$10,000 + $250/mo

  • Quote any job in minutes
  • Anyone can use it, no glass knowledge needed
  • All 1,848 items priced and searchable
  • Branded PDF generated and emailed instantly
  • Invoices created automatically on acceptance
  • Follow-ups, reminders, and reviews handled
  • Always available, no training needed
  • Grows with your business
Pricing
Two options
Both include the full quoting engine and Xero invoicing. Tier 2 adds email automation, ServiceMate integration, and review requests.
Tier 1
Quoting + Invoicing
$8,000 + GST
one-time build fee
then $300 + GST / 4 weeks
  • Web-based quoting application
  • Full pricing database (1,848 items)
  • Dynamic form with job-type filtering
  • Pre-configured packages (showers, panels)
  • Multi-section quote support
  • Live price calculation
  • Branded PDF generation
  • Direct email delivery to customer
  • Quote history and tracking
  • Xero integration (auto-create invoices)
  • 60% deposit invoice on quote acceptance
  • Balance invoice on job completion
  • Customer contact auto-synced to Xero
  • Hosting, support, and maintenance
  • Email follow-up sequences
  • Invoice and deposit reminders
  • ServiceMate integration
  • Google Review automation
Tier 2
Full Automation
$10,000 + GST
one-time build fee
then $300 + GST / 4 weeks
  • Everything in Tier 1
  • Quote follow-up email sequences
  • 7-day, 14-day, and 30-day follow-ups
  • Automatic deposit payment reminders
  • Invoice payment reminders
  • Appointment reminder emails
  • ServiceMate integration
  • Auto-create jobs on quote acceptance
  • Customer sync to ServiceMate CRM
  • Quote PDF attached to job records
  • Job status sync (complete triggers balance invoice)
  • Google Review request automation
  • Post-job review email sequence
  • Hosting, support, and maintenance
Optional Add-on
Business Intelligence Dashboard
$5,000 + GST
one-time build fee, no additional monthly
Available with either tier. Included in your existing retainer.

Every quote and invoice is already flowing through the system. The dashboard just surfaces the numbers that matter - conversion rates, revenue pipeline, which job types are making you the most money. No extra work from you, it's all data that's already there.

  • Quote conversion rate (sent vs accepted vs declined)
  • Revenue pipeline (total value of outstanding quotes)
  • Monthly and quarterly revenue tracking
  • Average quote value by job type
  • Quote volume breakdown (showers vs fences vs balustrades)
  • Outstanding invoices and deposit collection rate
  • Quote ageing (which quotes need chasing)
  • Monthly trend lines and seasonal patterns
  • Job type profitability comparison
What the monthly retainer covers

Your monthly retainer isn't just hosting. It's having a technical team on call that knows your system inside and out.

Hosting & Uptime
Your system live 24/7. Reliable infrastructure, SSL, backups, and monitoring so it's always there when you need it.
General Maintenance
Bug fixes, security patches, software updates, and keeping all integrations (Xero, ServiceMate) running smoothly as platforms update.
Minor Edits & Tweaks
Need to add a new glass type? Update a price? Adjust an email template? Small changes are covered. No extra charge, no tickets, just message us.
Priority Support
Something's not working right? You've got a direct line to the team that built it. No call centres, no support queues. Fast, human responses.
Payment Terms
50% upon engagement
50% upon delivery
Expected Delivery
3 - 4 weeks from kickoff

How it compares to an admin hire

If you're thinking about bringing someone on to help with quoting later this year, here's how the numbers stack up. The system handles a lot of what that person would do.

Admin hire (year one) $66,000+
Full Automation (year one) $13,000
You keep in your pocket $53,000+

Any questions? Get in touch.

We're happy to walk through any of this in more detail. Reach out anytime.

jordan@oxyscale.ai george@oxyscale.ai